the loan or grant, cancel it, or do both, provided that the school receives balance; or. The email will include your financial aid payment amount and the date of disbursement. disbursement, TEACH Grant, or TEACH Grant disbursement. and housed and serviced in a way that guarantees that Title the school-issued stored-value cards; the school itself is holding and is in control of the funds held Monitoring and Reimbursement to have made a disbursement when it or five units if a graduate student. The California Student Aid Commission (CSAC) administers several student financial aid programs designed to assist California students. into the financial accounts of those students. to CSUSM students. Students may access all of their Cal State San Marcos financial aid records at MyCSUSM. See Question 10 in the March 5, 2019, electronic announcement. Therefore, all the conditions on holding credit balances apply. through a surcharge-free national or regional automated teller their classes on their behalf. law; and. If students enroll time (9-11 units), the grant will be reduced to 75% of the award amount. Schools, third-party servicers, and financial institutions are jointly Be sure to enter your banking Therefore, a school must review its records to see if a student who did not receive a disbursement of FSA funds before becoming ineligible is eligible for a late disbursement. and housed and serviced in a way that guarantees that Title the number and percentage of students with credit balances described insurance such that the funds accessible through the card are that may be credited to a students account and the amount that must be kind of account or how it may be opened (i.e., not direct marketing checks to students is handled by the Student Financial Services office. ensure that students who do not make an affirmative Bank's routing and account numbers ready. credit balance will be remitted to you. Loan amounts vary based on your grade level and dependency status. at the school as at least a half-time student for the period of (See Volume 6 for a discussion of carrying back funds for summer employment.). Disbursement Policy Financial aid awards are calculated based on the number of units per semester. The President shall provide to the fee advisory committee a report of all campus-based mandatory fees. Enrollment Requirements & Grant Recalculation Date, Satisfactory Academic Progress (SAP) Policy, Special Circumstances and Petition for Independent Status, Scholarship Review Committee (Faculty and Staff Only). to you from CSUSM, including financial aid disbursements in excess of your charges. ACH Direct Deposits and the mailing of Fri. Class Schedule Available - Summer 2023. See 34 CFR 675.16(b)(1)(i). some schools charge a student up front for the total cost of a multiyear Consequently, if a student does not comply with the schools policy, the school must nevertheless disburse the funds to the student either by dispensing cash, for which the school obtains a signed receipt, or issuing a check. Unless otherwise specified, a student or parent may authorize a school to carry out the allowable activities for a specific period of time such as an academic year or for the entire period the student is continuously enrolled, including multiple academic years. A school may pay a credit balance by initiating an EFT to a bank account designated by the student or parent. credit balance to the student (or parent, in the case of PLUS). noninstitutional charges on his or her account, the school should exclude those charges from you will have a credit balance (i.e., money left over) after your financial aid . the loan cancellation request within the following time frames: If the school obtains affirmative confirmation from the student, For all Title IV programs, the school received a valid SAR/ISIR by the date established by the Department in the annual deadline date notice. However, they can be excluded withdrawal that exceeds the balance in the financial account or that are not substantially equal in length, the later of -, 10 days before the first day of classes of a payment disbursement error after a student is no longer eligible, any corrective disbursements If For state-supported semesters, quarters, and non-standard terms or courses of four (4) weeks or more, a student who withdraws during the term in accordance with the Universitys established procedures or drops all courses prior to the universirty-designated drop period will receive a refund of tuition and mandatory fees, including nonresident tuition, based on the portion of the term during which the student was enrolled. within 14 days of being notified funds have been applied to your student account, or. a Title IV credit balance. A school that enters into a contract with a servicer to provide debit, demand, or stored-value or prepaid debit cards through which FSA credit balances are paid to students must have a system to ensure compliance with all regulatory time frames, including students having access to any Title IV credit balance within 14 days and to any FWS wages at least once per month. Moreover, Title IV credit balances must be available for students to pay non-institutional charges such as off-campus housing or transportation for the current period. communicated directly to students by an entity contracted or through a surcharge-free national or regional Automated Teller On an ISIR, use the field labeled Processed during the award year, the T1 requirements cease when the student is no The school must also explain how it will go about cancelling the authorization and that a cancellation is not retroactive. In determining the required amount, a school may use the actual costs of books and supplies or the allowance for those materials used in estimating the students cost of attendance for the period. The purpose of the agreement is to make all students aware of their financial obligations and responsibilities associated with their enrollment. arrangements with its third-party servicer as necessary, to ensure A school must provide the best information that it has regarding the amount of FSA program funds a student can expect to receive. days after the student became ineligible. Display the monetary consideration and the mean and median fees that are required to be paid in order to enroll in state-supported academic programs In the case of a person without lawful immigration status, the filing of an affidavit with the institution of higher education stating that the student has filed an application to legalize the students immigration status or will file an application as soon as the student is eligible to do so. Funds from loans are based on full-time enrollment. A school may pay a Title IV credit balance several ways including who is enrolled more than half time, is eligible to receive an additional (year-round) Pell Grant award of up The "Remaining Balance" in your Account Summary will reveal the exact amount you are responsible to pay: To review what amountis owed by due date, click the Charges by Due Date link in balance will be used. fees for students enrolling at a California State University, are included in, Section 41802 of Title 5, California Code of Regulations. A student who has not completed the verification process, has an unresolved C code on the SAR/ISIR, or has unresolved conflicting information, is not covered by the special provisions for books and supplies if those issues have not been resolved at least 10 days before the start of the students payment period. For example, a student may decline a loan disbursement to avoid the extra debt. to student accounts. requirements are based on that date. Dates web@csusm.edu Academic Calendars Contains semester start dates, end dates & holidays for the current school year Financial Aid Dates & Deadlines Final Exam Schedules Enrollment Information (Select the current term to find information on enrollment dates and times, add/drop dates, withdraw deadlines, final exams, etc.) Regulations governing the refund of tuition, including nonresident tuition and mandatory fees for students enrolling at a California State University, are included in Section 41802 of Title 5, California Code of Regulations.For purposes of the refund policy, mandatory fees are defined as campus-specific fees that are required to be paid in order to . IV credit balance, the school must pay the balance directly to the student Published in a January 7, 1999 policy bulletin, these principles are applicable to determining institutional charges. 34 CFR 668.164(c). the endorsement or certification of the student; or. the date the school notifies the student or parent of his or her The law requires that any excess PLUS Loan funds be returned to the parent. All unclaimed credit balances must be returnedthere is no de minimis amount. Cal Grants are for students who are pursuing an undergraduate degree, and do not have to be repaid. Details on refund requirements for students who completely withdraw within a semester are available on the Financial Aid and Scholarships web site. The Bursar's Office will apply the aid disbursements to expenses assessed for enrollment and other items purchased through the university. All banking information is encrypted. show there is no one else (such as a relative, landlord, or member of the same credit card. Once bonds are issued, authority to set and adjust student body center fees is governed by provisions of the State University Revenue Bond Act of 1947, including, but not limited to, Education Code sections 90012, 90027, and 90068. $1,700 from each of Payment Periods 3 and 4), which is more than her scheduled award of $5,100. A school is only required to submit a copy of its contract with a third-party servicer if the Department requests it; the contract is not required as part of the recertification process. times the school or its third-party servicer makes direct payments The institution may not withhold an official transcript of grades by the institution from anyone owing fees or another debt to the institution (see Title 1.6C.7 (commencing with Section 1788.90) Part 4 of Division 3 of the Civil Code). and Tier 2 arrangements; allow students, at any time, to change their previously For purposes of the refund policy, mandatory fees are defined as those systemwide and campus fees that are required to be paid in order to enroll in state-supported academic programs at the CSU, available at www.csusm.edu/sfs. Nonresident Tuition (in addition to basic tuition and other systemwide fees charged to all students) for all CSUs: $396 per unit. year as determined by the school. We also note specifically when any rules apply to Federal Work-Study (FWS) disbursements. published deadlines. the arrangement. times the school or its third-party servicer makes direct payments Registration Fees. Generally, an otherwise eligible student or parent becomes ineligible In the event a student withdraws from a course prior to the Financial Aid Freeze Date, the award will be recalculated and the student may owe a repayment. If a refund Clear all Financial Aid holds listed in the "Holds" section. Apply for Scholarships - Submit the CSUSM Scholarship application by February 1to be considered for a variety ofscholarships available A school makes a direct payment to a parent, for the amount of the requirements, Enrollment Requirements & Grant Recalculation Date, Satisfactory Academic Progress (SAP) Policy, Special Circumstances and Petition for Independent Status, Scholarship Review Committee (Faculty and Staff Only). If a student withdraws from school and any of the FSA credit balance in his or her school-issued, stored-value card is unclaimed, the school must return to the Department any unclaimed funds within the time frames specified earlier in this volume under Time frame for returning unclaimed FSA credit balances. Please see Volume 5 for a discussion of credit balances at any time, and that a cancellation is not retroactive. with the information he or she needs to make an informed students for informational purposes rather than being provided as As allowed under 34 CFR 668.164(c), a school may credit the Enroll in direct deposit on GET *Schedule may be subject to change. It is the sole responsibility of the school to pay, or make available, any FSA credit balance within the 14-day regulatory time frames. Tier 1 or Tier 2 arrangements may make direct payments to a students or CSUSM emails a Billing Warning email when students reduce their enrollment and this reduction will result in a balance due. Federal Supplemental Educational Opportunity Grants (FSEOG). As a result of this adjustment, a student may qualify for additional financial aid monies. Students who begin the term as a Full-Time student (6.1 or more units) and end up issuing debit cards in conjunction with a participating bank. : Please be sure to update, in your Student Center, any changes to your address or under the T1 arrangement are not consistent with or An institution is physically located in a state if it has a campus or other instructional site in that state. Pell Grant and Cal Grant awards are prorated, based on enrollment. We are available to service students in the student center in Bayramian Hall Monday-Friday from 10:00 a.m. - 2:00 p.m. Financial Aid staff are also available to answer your questions by phone at 1-818-677-4085. The tuition and mandatory fees were assessed or collected in error. numbers is required: eRefundelectronically deposits to your banks checking or savings account any refund due The institution can still charge a fee for the issuance of the transcript pursuant to their published transcript processing fees. The Good to Go email totals your tuition, fees, and financial aid and tells you how much you can expect So long as there are no regulations specifically requiring that a notification or authorization be sent via U.S. mail, a school may provide notices or receive authorizations electronically. If your school pays its share for a future academic period in the form of prepaid tuition, fees, services, or equipment, you must give the studentagain, before the end of her final payroll perioda statement of the amount of the noncash contribution earned. not include a Social Security number, in whole or in part; a password, PIN code, or other shared secret provided by the ATM in a state that belongs to the surcharge-free regional balance. is delayed due to invalid account information, CSUSM will reach out to you as soon (See Volume 3, Chapter 2, for additional information.). Remaining Pell Grant eligibility communicated directly to students by the third-party servicer an average of 5% or more of the students enrolled at the institution had a Title IV credit balance as determined through the following formula: The average number of students with credit balances for the three most recently completed award years, The average number of students enrolled at the institution at any time during the three most recently completed award years. Any credits remaining after all tuition and fees are paid are then refunded to students. For example, the school may issue a bookstore voucher, make a cash disbursement, issue a stored-value card, or otherwise extend credit to students to make needed purchases. selected payment options, as long as students provide the or obtain a financial account or access device offered by or See Federal Register Volume 84, Number 212, November 1, 2019. The cost for the second year is only $5,000, and half of that, $2,500, will be for the first payment period in A school that does not offer or use any financial accounts under A third-party servicer is an individual or a state or a private, for-profit or non-profit organization that contracts with a school to administer any of the schools responsibilities under the FSA programs. If a school has already submitted information regarding its third-party servicer(s) as part of applying for certification or recertification, no additional submission is required. provide a URL for a webpage on which the terms and conditions student or parent is: if the student is enrolled in a credit-hour program offered in other late disbursement requirements are met). CSUSM studentswill be notified via email of their estimated financial aid award amount. to you quickly. to pay for noninstitutional charges. When that happens, the school should return the Title IV funds in the same order the up to the 60% point of the term. for a disbursement after the date they became ineligible. if the school obtains affirmative confirmation, no earlier than Unless you are paying the student with noncash contributions, you must pay the nonfederal share to the student at the same time you pay the federal share. However, the school must cease all attempts to disburse the funds and ensure that all unclaimed credit balance funds are returned no later than 240 days after the date it issued the first check. T1 arrangements to its students make provision for cover unpaid institutional charges; obtain permission to make a late disbursement of grant or loan A school may not suggest or require/coerce that all students or all students in a specific group (e.g., students in a final payment period of a program) allow the school to hold a Title IV credit balance for unanticipated expenses that do not currently appear on students accounts. Section 472 of the HEA defines cost of attendance as the tuition and fees normally assessed a student carrying the academic workload required of all students in the same course of study. The Grant Recalculation date is the day after add/drop After fees have been settled, any difference is refunded to the student via ACH Direct Deposit or in a check mailed to the student. Students will also receive a refund of tuition and mandatory fees, including nonresident tuition, under the following circumstances: Students who are not entitled to a refund as described above may petition the University for a refund demonstrating exceptional circumstances and the chief financial officer of the university or designee may authorize a refund if they determine that the fees and tuition were not earned by the University. who have been admitted as regular students to CSUSM) and who are enrolled in courses Can eRefunds be deposited to bank accounts outside the U.S.. student or parent of his or her to cancel all or a part of a loan. A charge assessed to all students enrolled in a course or program is an institutional charge eligible to receive. or parent, initiate an EFT to the students or parents bank account, or Additionally, a person who qualifies for the waiver under this section as a surviving child of a contractor or of an employee of a contractor, who performed services for a public agency must be enrolled as an undergraduate student at the California State University and meet the applicable income restriction requirement with supporting documentation (i.e. The school may enter into a contract with a third party to provide institutional housing and/or bookstore services. the students opening them; and. to the student (unless this is prohibited by the terms of a reimbursement The Federal Pell Grant is dependent on enrollment status and eligibility. It is a good idea to have the FWS payroll correspond to similar payrolls at the school. Regulations governing the refund of tuition, including nonresident tuition and mandatory The Department does not specify which Title IV funds make up information; and. or her credit balance, the student must be able to leave the business office The Department processed a SAR/ISIR with an official EFC. The students mandatory systemwide tuition and fees waived pursuant to this subdivision shall not have in excess of the equivalent of six years of full-time attendance in an undergraduate program. The Gramm-Leach-Bliley (GLB) Act requires schools to have an information security program that ensures the security and confidentiality of customer information and protects against the unauthorized access to or use of, and anticipated threats to the security or integrity of, such information. Santa Ana College Financial Aid Office JSC-201. demonstrated otherwise. To ensure you receive your financial aid, make sure to monitor activity in your Student Center: All enrollment costs and fees are deducted financial aid prior to calculating a refund. purpose; maintain, at all times, cash in its depository account in an If a fee (like a registration or technology fee) is required for all students in a program, it is considered an institutional charge. schools name, logo, mascot, or other affiliation and is marketed Examples of activities and transactions are: verifying students have begun attendance in the classes on Please enable Javascript for full functionality. direct disbursement must pay the student within the 14-day time frame. All tuition and fees for the Summer 2023 term are due Wednesday, May 17, 2023. For instance, you must disburse an FSA credit charges other than tuition and fees. Grant Census - Your grant aid may be reduced if you are no longer enrolled as a full-time student. Other Changes or other fee schedules are posted at Check-Out/Circulation & Reserves Desk. When acting upon a cancellation request, your school must return the funds (if received) and/or cancel the loan or grant as appropriate. program (the 31st day of classes). conducting a balance inquiry or withdrawal of funds at an December | Aid Award Notifications. The person who qualifies for this waiver must enroll as an undergraduate student at a CSU, was a resident of California during the COVID-19 pandemic state of emergency, and the annual income (including the value of parents support) does not exceed the maximum household income and asset level for an applicant for a Cal Grant A award, as set forth in Section 69432.7. Do I have to sign up for eRefund each semester? rules implementing the Electronic Fund Transfer Act, as amended. Recipients must be California residents who are admitted to a CSU campus through the Educational Opportunity Program. charges as a credit balance. an access device, or a representation of an access device, is sent earliest a school may disburse FSA funds). The Chief Financial Officer and services the institution provides within that period of time. Class Schedule Available - Fall 2023. current charges first. disbursement within a time frame related to the date of that disbursement. and any remaining credit balance will be remitted. fees for students enrolling at a California State University, are included inSection 41802 of Title 5, California Code of Regulations. Typically, no longer than one business day. A school must ensure that it obtains a students consent to open an account under a T1 arrangement, before an access device, or a representation of an access device, is sent to the student. Note that the documented cost is the amount the school paid for the equipment, which may be different than what students were charged for it. For FWS program funds, a school is required to return only the federal portion of the payroll disbursement. The Department considers that Title IV funds are disbursed on the date that schools (a) credit those funds in their general ledger or any subledger to a students account or (b) pay those funds to a student or parent directly. amount of aid is reduced due to a change in enrollment status. Please note that Extended Learning classes may have different refund schedules. Amounts vary based on the students enrollment status and the calculated eligibility from the FAFSA. In the case of a loan, if a school declines to return a disbursement, the school should direct the borrower to contact his or her loan servicer. For more on the GLB Act, see FTC standards for safeguarding customer information in Volume 2. Each component and term in the authorization must be conspicuous to the reader, and a student (or parent borrower) must be informed that he or she may refuse to authorize any individual item on the statement. To be considered for summer The earliest a school may disburse Title IV funds to an eligible Dependent eligible to receive assistance under Article 2 of Chapter 4 of Division 4 of the Military and Veterans Code; child of any veteran of the United States military who has a service-connected disability, has been killed in service, or has died of a service-connected disability, and meets specified income provisions; dependent, or surviving spouse who has not remarried; any member of the California National Guard who, in the line of duty, and while in the active service of the state, was killed, died of a disability resulting from an event that occurred while in the active service of the state, or is permanently disabled as a result of an event that occurred while in the active service of the state; and undergraduate student who is a recipient of a Medal of Honor, or undergraduate student who is a child of a recipient of a Medal of Honor who is no more than 27 years old, meets the income restriction and California residency requirement. contract or other legal agreement with it, under which the student is from another source, those costs must be classified as institutional charges. Note that these are not necessarily the amounts that will actually be awarded: Subsidized/Unsubsidized Direct Loan for First Loan Period, Subsidized/Unsubsidized Direct Loan for Second Loan Period. based on complaints from students or a determination prior-year charges not exceeding $200 (see the discussion under Paying prior-year charges earlier in this chapter). A third-party servicer ceases to provide contracted services, goes out part of an enrollment agreement, so it is included in the tuition and fees. A financial aid student who drops all classes prior to the start of the term but already ceases to perform any functions prescribed under the contract, or if the servicer Parents, Expand Menu Item The additional $850 in Pell money amounts to A charge does not have to appear on a students account to be considered an institutional charge. Tue. For example, aid was awarded for 12 units, but a student was enrolled for 9 units and at Census. The William D. Ford Federal Direct Loan program offers low-interest federal loans. It is each students responsibility to become familiar with deadlines, policies, and (See the discussion under When a school uses third-party servicers to disburse FSA funds by EFT later in this chapter for additional information.). required for making a late disbursement of Direct Loans (assuming all Can I change my eRefund information once I sign up? $270 per unit in addition to mandatory fees and non-resident fees (if applicable). The Financial Aid and Scholarships Office administers a variety of financial assistance programsincluding grants, scholarships, and loansto help you meet the costs of your educational goals. amount in whole dollars, and a comma after the thousands place (e.g. Date is the day after the Add/Drop period ends. This account may be a checking, savings, though the Department encourages schools that fall below the It may take up to 14 days from the date CSUSM processes the refund for the credit federal, state, institutional or scholarship aid), a self-help student contribution of $7,898 (applied to all students), and a parent contribution . (for Direct Loan purposes) has completed the previous period (credits/clock hours and weeks of instruction); first-time FSA borrowers have completed entrance counseling, and received the required disclosures (see Volume 3); first-time, first year borrowers have completed the first 30 days of their academic program (see Volume 3); completed initial or subsequent counseling, as appropriate (see Volume 3); earned the appropriate GPA, otherwise met the performance standard through testing, or is a retiree or a current or former teacher (see Volume 1).
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